What is a key characteristic of a well-maintained file plan?

A key characteristic of a well-maintained file plan is that it specifies document storage locations. This aspect is essential because it provides a clear guideline on where various documents can be found and ensures that both the retrieval and storage of documents are systematic and organized. By indicating specific locations for different types of documents, a file plan enhances efficiency and consistency in managing records. It helps users access needed information quickly, preventing confusion and facilitating smoother operations within an organization.

While other options may seem beneficial, they do not capture the fundamental purpose of a file plan as effectively as specifying storage locations does. For instance, being easily modifiable might allow for some flexibility, but it does not ensure that documents can be easily located. Similarly, categorizing documents by color could be a method of organization but lacks the structure and clarity provided by dedicated storage specifications. Complex and detailed systems can sometimes hinder usability, making the focus on clear location guidelines paramount in a functional file plan.